Data Sharing Manager/Data sharing agreements

Data sharing agreements are set up in Data Sharing Manager to govern the data that is shared between publishers and subscribers using the Discovery Data Service. Use Data Sharing Manager to view, manage, or add data sharing agreements.

Publisher’s data will not be shared with a subscriber unless there is an active data sharing agreement and an active project in Data Sharing Manager.

Use this section to help you to:

• View data sharing agreements
• View data sharing agreement details
• Edit a data sharing agreement
• Add a new data sharing agreement

You must make sure that any required changes to a data sharing agreement, such as removing a publisher or subscriber organisation, or if you want to stop the agreement, is reflected in Data Sharing Manager. Any changes made in Data Sharing Manager will affect the live service.

View data sharing agreements

1. Access Data Sharing Manager.
2. If required, in the Navigation side menu, click Data sharing agreements.

   Click next to Name to order the agreements and use the page navigations to show more rows per page or to easily access another page.

View Data sharing agreement details

1. View Data sharing agreements.
2. If required, click the tab links to display details for one or more of the following:

   • Purposes
   • Benefits
   • Documents
   • Regions
   • Projects
   • Cohorts
   • Publishers
   • Subscribers
   • Data sets

   The number of items is displayed next to each tab link.

3. If required, click the link of the required item to view further details.

Edit a data sharing agreements

You can only edit existing details if you have the correct user and project permissions. If you do not have the correct permissions, the edit functionality is not available to your user.

1. View data sharing agreement details.
2. Click the link of the required data sharing agreement.
3. Click to edit the selected data sharing agreement. The Data sharing agreement details dialog box is displayed.
4. If required, edit one or more of the following:

   • Data processing agreement name
   • Description
   • Status
   • Data processor
   • Start date
   • End date

5. Click Save agreement.
6. If required, click to add a parent organisation, then, in the Add organisations dialog box, search for the required organisation and click Add selected.

Use the parent checkbox to select or deselect all items.

Add a new data sharing agreement

You can only add a new data sharing agreement if you have the correct user and project permissions. If you do not have the correct permissions, the add functionality is not available to your user.

1. View Data sharing agreements.
2. Click .

   The Data sharing agreement details dialog box is displayed.

3. In Data sharing agreement name, type the name of the new data sharing agreement.
4. In Status ,use the dropdown menu to select Active or Inactive.
5. If required, edit one or more of the following:
   • Organisation name
   • ODS code
   • ICO code
   • IG toolkit status
   • Alternative name
   • Organisation type
   • Date of registration
   • System supplier
   • System supplier reference
   • System supplier sharing activated
6. Click Save service.
7. If required, in one or more of the item tabs, do one of the following:
   • Click to add parent organisation, then, in the Add organisations dialog box, search for the required organisation and click Add selected.

See also:

• My sharing
• Regions
• Organisations
• Services
• Data processing agreements
• Data sets
• Cohorts
• Projects
• Reporting
• Data Sharing Manager/Subscriber dashboard
• Audit